File, File, who's got the File? Using MEC Software's
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Quick answers save time and money at law firm
When an attorney needs a case folder from the central file room, it is not uncommon to
find that the file is out and being used by someone else. Tracking down a file wastes time
and money. One law firm solved this problem with FileTracker, a basic file tracking
program. Their needs were simple and they could not justify the expense or procedural
overhead of a full-featured document inventory system. FileTracker did the job simply and
at very low cost.
A central database file stores information about each file folder in the system.
FileTracker prints barcode tracking labels that serve as "license plates" to
identify each folder. Blank label stock is available at any office supply store (standard
address labels, 3 columns x 10 rows) and can be printed using any laser (preferred) or
inkjet printer. Folders can be checked out of storage using one of FileTracker's screens
and a barcode scanner; this records the date, time, and the person taking the file. A
search screen quickly displays the status of any folder; the user can find a file by
simply typing the first few letters of the name, case number, or company associated with
the file. If a file is checked out, a pop-up window identifies the person who checked it
out. For expecially elusive files, FileTracker displays a complete history for every
FileTracker can be effective running on just one computer, typically in the central file
room. Additional FileTracker workstations can be added to permit check-out, check-in, and
folder searches from anywhere within a firm. FileTracker runs on any version of Windows,
beginning with Windows/95, and consumes very little in the way of system resources.
Click here for more information
about FileTracker, including a downloadable demonstration version.